Proposal #25117

Thank you for considering Hager Solutions! I am excited to partner with you and help your new business establish an online presence and to provide you continuing support. Please email me with any questions you may have.

I’ll meet with you (virtually) to understand what you are looking for. I will then create a website with the latest technologies to meet your needs. The goal of this website would be to make information about your club and its activities easily accessible to all members in a user-friendly way. We will also enable features for automated yearly billing, court sign-up / reservations, and digital sign-up forms. Some examples of what the website will allow:

• Posting key information such as the club policies, rules and regulations, membership listing, etc.

• Each member will have their own login to access the online member portal where they can schedule play times, update their account information, and pay their dues.

• Each member will be able to fill out the member forms and waivers through the website, reducing the need for physical paper copies.

• Integrated e-mail marketing, so you can easily send e-mail newsletters and notices to all the active members of the club.

• Member’s can sign-up for playing times based on their assigned rating.

• Member’s can sign-up and pay (where applicable) for specific events like a rating test.

For your website, we will use two main services to provide all these features. I think Squarespace will offer the best platform and give you all the functionality that you need for the front end website. They offer a flexible platform and can support adding other features down the road. We will then integrate Court Reserve as the membership and court management software. These services will be integrated on the website to provide members a seamless experience when making court reservations or managing their membership account.

I will do the initial design and construction of the site and then review the work to ensure it meets your expectations. We can start with a blank canvas, and customize it for your club based on your preferences. Of course, I will be available to help answer questions along the way if you have them. Once the website is ready for launch, I will also provide trainings for you to learn how to work with the and update the site. The services described above are all included in the “Website Design Services” fee described below. Support and services after the launch of the site are also available from Hager Solutions on an hourly rate or via a monthly retainer.

Most importantly, you will own your website. I will teach you how to update your content and make changes. The only recurring fee is the hosting and member services, that you pay directly to Squarespace and Court Reserve respectively. I think it will be best to start you on the Business plan with Squarespace, as you don’t need any of the Commerce features right now (you can always upgrade later). Additional details on available Squarespace plans can be found on their Pricing page. Details on the pricing for Court Reserve can be found on their Pricing page (details below on monthly costs). There are no recurring fees from me. Of course, I will be available to help and answer questions if you have them.

• My recommendation is to include the overall annual costs of the website and reservation system as an increase to the member dues. Assuming 400 members, you could increase dues from $25/year to $30/year to cover all these costs.

Optional service to setup professional E-mail from Google or Microsoft. I can also help you setup a professional e-mail to go along with your website and domain name (for example; mark@pickleballbb.com). With the Squarespace platform, you can get 1 year free for a single Google Workspace account. It would then be $6/month per user. If you would prefer to link your e-mail to a Microsoft Office 365 account we can do that as well. There is no free initial offer from Microsoft, but their plans start at $5/month per user.